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Privacy Policy

Welcome to Network Notary Solutions. We respect your privacy and are committed to handling your personal information responsibly.

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This Privacy Policy explains how we collect, use, disclose, and safeguard information provided through our website, appointment request forms, and notary services.

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Effective Date: October 21, 2026

1. Information We Collect

Network Notary Solutions may collect personal information when customers visit our website, submit an appointment request, contact us, or use our notary services.

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The information we collect may include:

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  • Full name, telephone number, and email address.

  • Appointment date, time, and service location.

  • Type of notary service requested and general document information.

  • Number of signers, notarizations, and required witnesses.

  • Information necessary to verify identity and complete a notarization, as required by applicable laws and regulations.

 

For Remote Online Notarization, additional identity verification information may be collected and processed

through the online notarization platform used to complete the transaction.

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We collect information that is reasonably necessary to respond to inquiries, coordinate appointments, and provide requested services.

2. How We Use Your Information

Network Notary Solutions uses personal information collected through our website, appointment request forms, and notary services for business and service-related purposes.

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We may use customer information to:

  • Respond to inquiries and requests for notary services.

  • Schedule, confirm, reschedule, or cancel appointments.

  • Communicate appointment details, service fees, and requirements.

  • Verify signer identities and perform authorized notarial acts.

  • Process payments and maintain applicable business records.

  • Comply with Texas notary laws, regulations, and recordkeeping requirements.

  • Address customer questions, service concerns, or disputes.

 

We do not sell customer personal information to third-party advertisers.

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Customer information is used for purposes related to providing our services, operating our business, and fulfilling applicable legal obligations.

3. Third-Party Service Providers

Network Notary Solutions uses third-party service providers to operate our website, manage appointment requests, communicate with customers, and provide notary services.

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These providers may include:

  • Wix: Website hosting, website functionality, and related services.

  • Jotform: Collection and processing of appointment requests and customer information.

  • Remote Online Notarization Platforms: Identity verification, electronic signatures, online notarization sessions, and required electronic notarial records.

  • Communication and Payment Providers: Email communications, payment processing, and other business-related services, when applicable.​

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These service providers may collect, process, store, or retain information in accordance with their own privacy policies, contractual obligations, and applicable laws.

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Network Notary Solutions shares or makes available information to third-party providers as reasonably necessary to deliver requested services and fulfill applicable legal obligations.

4. Information Sharing and Dislosure

Network Notary Solutions respects customer privacy and does not sell personal information to third-party advertisers.

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We may share customer information when reasonably necessary to provide requested notary services, complete transactions, or comply with applicable legal requirements.

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Information may be disclosed to:

  • Authorized service providers involved in scheduling, identity verification, payment processing, or notarization.

  • Individuals or organizations designated by the customer to receive notarized documents or related information.

  • Government agencies, regulatory authorities, or other parties when disclosure is required by applicable law, court order, or lawful legal process.

  • Other parties when the customer has authorized the disclosure.

 

We limit information sharing to what is reasonably necessary for the applicable purpose, subject to legal and operational requirements.

 

Certain notarial records may be maintained or disclosed as required or permitted under Texas law.

5. Data Security and Protection

Network Notary Solutions recognizes the importance of protecting customers' personal information and takes reasonable measures to safeguard information collected and used in connection with our services.

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We use third-party service providers, including website hosting, appointment request forms, and Remote Online Notarization platforms, that maintain their own security measures for processing and storing information.

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Access to customer information is limited to authorized individuals and service providers who require the information to perform business-related functions.

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Although we take reasonable precautions to protect personal information, no electronic transmission, online platform, or data storage system can be guaranteed to be completely secure.

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Customers are encouraged to avoid sending sensitive personal information through unsecured communication methods unless specifically requested through an appropriate secure platform.

6. Data Retention and Notarial Records

Network Notary Solutions retains customer information and business records for as long as reasonably necessary to provide services, maintain business operations, resolve disputes, and comply with applicable legal requirements.

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Certain notarial records, including notary journal entries and records associated with Remote Online Notarization, are maintained in accordance with applicable Texas laws and regulations.

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Remote Online Notarization platforms may maintain electronic notarial records, identity verification information, and audio-video recordings as required by applicable laws and their respective retention policies.

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Appointment request information collected through our website or third-party forms may be retained for business, administrative, and recordkeeping purposes.

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When information is no longer needed and is not subject to legal retention requirements, Network Notary Solutions may securely delete or dispose of the information in accordance with applicable policies and procedures.

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Customers may contact Network Notary Solutions with questions regarding the retention of their personal information. Certain records may not be eligible for deletion when retention is required by law.

7. Customer Privacy Rights and Requests

Network Notary Solutions respects customers' privacy and welcomes questions or requests concerning their personal information.

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Subject to applicable laws and regulations, customers may contact us to:

  • Request information about the personal data we maintain.

  • Request corrections to inaccurate personal information.

  • Request deletion of personal information when legally permitted.

  • Ask questions about how their information is collected, used, or shared.

 

Certain information, including notarial journal entries, electronic notarization records, and other legally required documentation, may need to be retained under applicable Texas laws and regulations.

 

Network Notary Solutions will review privacy-related requests and respond in accordance with applicable legal requirements.

 

To submit a privacy-related inquiry or request, please contact us using the contact information provided on our website.

8. Cookies and Website Analytics

Network Notary Solutions' website may use cookies and similar technologies to support website functionality, improve the visitor experience, and understand how visitors interact with our website.

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Cookies are small files stored on a visitor's device that help websites remember preferences and perform certain functions.

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Our website hosting provider, Wix, and other integrated services may use cookies or similar technologies for website operation, security, performance, and analytics.

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Visitors may be able to manage or disable certain cookies through their browser settings or available website cookie preferences.

Disabling some cookies may affect website functionality.

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For additional information about cookies and data collection practices, visitors may review the privacy policies of the relevant third-party service providers.

9. Changes to This Privacy Policy

Network Notary Solutions may update or modify this Privacy Policy periodically to reflect changes in our business practices, services, technology, or applicable laws and regulations.

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Any updates will be posted on our website with a revised effective date.

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We encourage visitors and customers to review this Privacy Policy periodically to stay informed about how we collect, use, and protect personal information.

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Any changes to this Privacy Policy will apply prospectively, subject to applicable legal requirements.

10. Contact Information

If you have questions about this Privacy Policy, how your personal information is collected or used, or would like to submit a privacy-related request, please contact us.

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Network Notary Solutions
Richardson, Texas
Phone: 214-713-3617
Email: berryanita107@gmail.com

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We will review privacy-related inquiries and respond in accordance with applicable legal requirements.

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